Case Study: Alley Theatre achieves significant cost savings and data-driven efficiencies with Sage Intacct

Efficiencies take center stage at Alley Theatre

Alley Theatre, a Tony Award–winning nonprofit in Houston that produces hundreds of performances each season, faced growing pains with its legacy Microsoft Dynamics GP system. Finance staff relied on Excel exports and manual pivot tables for analysis, endured lengthy monthly closes and time‑consuming payroll and AP entry, and lacked the timely, show‑level financial insights needed to guide programming and fundraising decisions.

The theatre moved to Sage Intacct for its user‑friendly interface, nonprofit focus, and integration capabilities, automating payroll and AP workflows and linking data with Tessitura. The change cut payroll journal entry from days to about an hour, doubled AP efficiency, avoided $80,000 in annual hiring costs, shortened the monthly close to mid‑month, and delivered customized dashboards and show‑level profitability metrics that speed reporting and enable smarter, data‑driven decisions.

Alley Theatre

Tasha Criss

Controller