Case Study: Edsembli saves the equivalent of one FTE and streamlines SaaS billing with Sage Intacct

Edsembli is grades ahead since switching to Sage Intacct

Edsembli Inc., a Toronto‑based SaaS provider of school management software used by public and private schools across North America (supporting more than 1.4 million students), was constrained by a parent‑company accounting system and spreadsheet‑driven processes that couldn’t handle subscription billing, deferred revenue, or scalable contract management. The finance team needed a cloud solution with native Salesforce integration and multi‑entity/global capabilities to support rapid growth.

Edsembli implemented Sage Intacct with a phased, partner‑led rollout—using the Contracts module, Salesforce integration, AP automation and a redesigned chart of accounts with dimensions—which automated complex invoicing and deferred‑revenue calculations, delivered on‑demand KPIs, and accelerated the sales cycle. The changes saved roughly 26 hours per month (the equivalent of one FTE), improved decision‑making, were delivered on time and on budget, and provided a scalable financial foundation for expansion.

Edsembli

Gabe Lawrence

Director of Finance & Administration