Case Study: Pedalheads achieves 90% reduction in manual data entry and $30,000 annual savings with Sage Intacct

100-Location Summer Camp Organization Eliminates 90% of Manual Data Entry with Sage Intacct

Pedalheads, a summer-camp operator serving over 150 locations across Canada and the U.S. and reaching some 300,000 kids, outgrew its Sage 50 accounting system as it expanded ~20% annually. The finance team was bogged down by manual data entry, Excel-based reporting, and difficult multi-entity consolidations, which limited visibility into location profitability and hampered scalable growth.

Working with implementation partner The Answer Company, Pedalheads moved to Sage Intacct and integrated it with their custom registration system (API) and Nexonia. The change automated ~90% of manual data entry, improved finance efficiency 50–100%, freed $30,000 in annual salaries for strategic hires, cut monthly revenue reporting to 20 minutes, reduced location reporting from a week to a few hours, and delivered near–99.9% data accuracy and better visibility for planning.

Pedalheads

Geoff Grover

Director of Operations