Case Study: Large Event Organizer achieves on-time, 100% accurate delegate materials delivery with RR Donnelley end-to-end event kit management

Conference Organizer Utilizes End-to-End Materials Management

Large Event Organizer needed a reliable way to manage delegate materials for a conference with 2,000+ attendees. The team lacked the manpower to coordinate sponsor inserts, a warehouse for storage and kitting, and a dependable way to ensure on-time delivery to the venue. They turned to RR Donnelley for an end-to-end materials management solution, including print, kitting, storage, and logistics support.

RR Donnelley provided a turnkey event kit management service through RRD Canada, giving sponsors direct access to coordinate inserts, storing materials in its warehouse, and handling inline production and shipment tracking for both preprinted and last-minute inserts. RR Donnelley also invoiced each sponsor individually, reducing administrative burden for the organizer. The result was 100% accurate kitting and labeling, on-time delivery to the conference venue, and lower costs and less coordination effort for the event organizer.