Case Study: Sheffield Hallam University achieves 40–50 hours per week reduction in rota administration with RotaCloud

Using RotaCloud, Sheffield Hallam University's Sport Operations Team have cut rota administration time by 40-50 hours per week

Sheffield Hallam University's Sport Operations team, which supports around 4,000 members across multiple sites, struggled to manage rotas using Excel and the university holiday system. The manual approach caused problems with accessibility across locations, lack of transparency about rota effectiveness, and difficulty managing shift-worker leave, creating heavy administrative overhead for the team.

Adopting RotaCloud gave them a single cloud-based platform with built-in rota and holiday management, letting staff view and claim extra shifts and request leave remotely. The change improved accessibility and transparency, delivered strong ROI, and cut rota administration by 40–50 hours per week.

Sheffield Hallam University

Andrew Miller

Sport Operations Manager