Case Study: Seven Stories achieves centralised rota management and hours of admin savings with RotaCloud

Seven Stories - Customer Case Study

Seven Stories, the National Centre for Children’s Books in Newcastle Upon Tyne, needed a better way to manage rotas and timesheets across multiple departments. Their old process relied on printed spreadsheets, fragmented scheduling, and paper timesheets, which made it hard to track staff, manage changes, and save admin time. They chose RotaCloud to provide a low-cost, easy-to-use solution without needing to hire a rota manager.

RotaCloud implemented a centralised system for rotas, timesheets, holidays, sickness records, and payroll, along with mobile apps for staff access. The result was improved rota visibility across the organisation, quicker handling of staffing emergencies through open shifts, and hours of admin time saved by eliminating manual timesheet chasing and data entry. RotaCloud helped Seven Stories streamline staffing and improve communication without adding extra headcount.

Seven Stories

Katy Bolton

Administrative Assistant