Case Study: VWC Group reduces invoice processing time by 87% with Rossum

How VWC Group reduces document processing times for its clients by 87% in FM Module

VWC Group, a Dutch IT and office solutions provider, needed a more scalable way to process invoices and purchase orders in its FM Module for accounts payable teams. Their existing template-based system relied on manually maintained regex triggers, which became difficult to update as their customer base grew and document layouts varied.

Rossum integrated its AI document processing engine into VWC Group’s Microsoft Azure-based workflow and FM Module UI, enabling backend invoice recognition, validation, and review with minimal customer involvement. With Rossum, VWC Group cut average processing time to 9 seconds per document, achieved a 55% automation rate, reduced support effort to under 1 hour per day, and lowered document processing time by 87%.

VWC Group

Henk Wagterveld

Software Developer