Case Study: The Gym Group improves invoice processing and automation with Rossum

Customizing Rossum, integrating with Workday

The Gym Group, one of the UK’s leading gym operators, wanted to improve invoice processing across its accounts payable team. Using legacy OCR and manual processes caused delays, and the finance systems team lacked the control needed to adapt the OCR workflow to their requirements. To address this, they looked for a flexible, customizable intelligent document processing solution and chose Rossum.

Rossum helped The Gym Group integrate invoice automation with Workday, importing master data into Rossum and exporting validated invoice data back to Workday in near real time. The Gym Group used Rossum’s extensions to automate document sorting and PO matching, reducing manual work and system maintenance. The rollout took less than 5 weeks, and Rossum delivered measurable impact including 366 personnel days saved and processing 45,000 documents per year.

The Gym Group

Vivek Manivel

Senior Finance Systems Analyst