Case Study: Private U.S. University achieves faster invoice processing and compliance with Rocket Software Content Services

Private U.S. University automates invoice processing with Rocket® Content Services (Mobius)

Private US University, one of the nation’s top private universities, faced major accounts payable challenges handling about 80,000 invoices per month across its university and health system. Paper invoices had to be processed manually in SAP, causing 10–14 day turnaround times, high staffing needs, and compliance risks tied to research grants and audits. The university needed a way to digitize invoice handling, improve visibility, and support long-term records management.

Rocket Software implemented Rocket® Content Services (Mobius) with OCR and APay Center integration to automate scanning, data extraction, redaction, workflow routing, and SAP integration. The result was a 25% reduction in AP staffing, invoice backlog cut from 10–12 days to 1–2 days, and paper invoices made available within 24 hours. Rocket Software also helped the university improve audit readiness, reduce storage and printing costs, and create real-time access to invoice records.