Case Study: Trophy Club streamlines agenda creation and centralizes committee management with Rock Solid Technologies (OneMeeting)

Trophy Club, Tx Improves Its Agenda Compilation Process to Save Time and Increase Efficiency

Trophy Club, TX, a premier North Texas residential community, faced inefficient agenda and committee management when Town Governance Officer Leticia Vacek inherited a legacy on‑premise agenda system last updated in 2009. Compiling agendas took at least 30 minutes and publishing another 30, departments submitted items by email leading to incomplete submissions and version confusion, and legacy support was inconsistent. Seeking a modern, user‑friendly cloud solution, Trophy Club selected Rock Solid Technologies’ OneMeeting Agenda & Meeting Management Suite.

Rock Solid Technologies implemented OneMeeting with custom online submission forms, automated approval workflows, and the integrated Committee Manager to centralize boards and commissions and eliminate spreadsheets and dual systems. The result: directors now submit complete agenda items from any device, workflows prevent last‑minute scrambles, committee vacancies and applications sync to the website, and Trophy Club reports markedly improved efficiency and responsive support from Rock Solid Technologies, replacing a previously hour‑plus manual process with a streamlined, transparent system.

Trophy Club

Leticia Vacek

Town Governance Officer / Town Secretary