Case Study: Clark Art Institute Automates Seasonal Identity Lifecycle Management with RoboMQ Hire2Retire

Clark Art Institute automates seasonal identity management for 115–165 staff with RoboMQ

The Clark Art Institute, an art museum and research center, faced a significant challenge in managing identity and access for its highly seasonal workforce, which nearly doubles from 115 to 165 employees every summer. This created a major manual burden for its IT team, which had to provision and deprovision accounts across both on-premise Active Directory and Entra ID in sync with its BambooHR system. The institute needed to automate its Joiner-Mover-Leaver (JML) processes to eliminate manual work, ensure timely terminations, and maintain security compliance. They implemented RoboMQ's Hire2Retire solution to address this.

RoboMQ's Hire2Retire automated the entire employee identity lifecycle by natively connecting BambooHR to the institute's hybrid AD environment. The solution automatically creates accounts and assigns group memberships for new hires, updates access for role changes, and disables access for terminations on the exact date set in BambooHR. For the Clark Art Institute, this meant IT could effortlessly handle the large seasonal spikes in hires and terminations, ensuring a superior first day for new employees and closing security gaps by guaranteeing timely offboarding, all without manual intervention.

Clark Art Institute