Case Study: LOTT Cleanwater Alliance modernizes records management with RecordPoint

LOTT Clean Water Alliance - Customer Case Study

LOTT Cleanwater Alliance, a local government organization with 85 employees, needed a modern records management system to handle its rapidly growing electronic content and reduce risk. Its manual processes, inconsistent file structures, and time-consuming searches made it difficult to manage records efficiently and respond to Public Records Act requests. RecordPoint was selected after LOTT evaluated seven vendors, and it was implemented alongside SharePoint 2013, FileConnect, and a Physical Records Module.

With RecordPoint, LOTT centralized records management while preserving the familiar SharePoint experience, which improved adoption and minimized training needs. The organization reported faster and more complete Public Records Act responses, less time spent searching for records, and better compliance and confidence in record retrieval. LOTT is already managing nearly 200,000 records, 800 files, and 600 boxes in place with RecordPoint, with positive user feedback and minimal disruption.

LOTT Cleanwater Alliance