Case Study: Global Energy Company streamlines physical records management with RecordPoint

Global Energy Company cuts records search time from 2–3 days to about 1 hour with RecordPoint

A global energy company based in Houston faced a significant challenge in managing over 67,000 square feet of physical records across multiple locations. As the company's first records manager, an individual was manually tracking files in a massive spreadsheet, a process that was inefficient and time-consuming. Searching for requested files could take several days, hindering compliance and operational efficiency. The company turned to RecordPoint to bring its physical records under digital control.

RecordPoint provided a centralized dashboard to manage over 40,000 records, enabling quick keyword searches that reduced file retrieval time from days to minutes. This streamlined process saved significant time and effort, cutting search costs and improving service to internal customers. The solution also provided critical retention management and compliance oversight. With implementation support from RecordPoint, the records manager gained the ability to work from anywhere and the company is now planning to expand the platform's use globally.