Case Study: Leading American Fast-Food Corporation achieves 20,000+ lease abstractions and audit in 15 weeks with RE BackOffice (LeaseAI)

The Role of AI in a large-scale lease abstraction project

Leading American Fast-Food Corporation, operating over 3,800 restaurants in the U.S. and 43 countries, engaged RE BackOffice to abstract critical financial and non-financial lease data and perform a comprehensive lease document audit within their Lucernex platform. The client required downloading and renaming documents to a standard nomenclature, flagging missing or unexecuted files, and handling the complexity of 20,000+ documents, multiple versions, and linked leases (subleases, easements) per store.

RE BackOffice deployed a team of 30 lease analysts, 20 quality analysts and 5 document reviewers and leveraged its LeaseAI software in a hybrid workflow (AI abstraction plus human quality checks), renaming files by execution date, uploading abstracts to a central database, and providing weekly submissions. Over a 15-week engagement RE BackOffice processed 20,000+ documents, met the client timeline, scaled production and delivery, and delivered accurate, standardized lease abstracts ready for Lucernex integration.