Case Study: Boys & Girls Clubs of America achieves greater efficiency and spend visibility with Ramp

How Boys & Girls Clubs of America improved efficiency, gained visibility over spend, and regained lost time with Ramp

Boys & Girls Clubs of America, the nonprofit serving more than 3 million young people through 5,400+ clubs, was struggling with a frustrating, manual expense management process. Using its legacy system, the finance team dealt with frequent lockouts, password resets, late expense reports, and extra work that slowed month-end close and reduced time for mission-focused support. Ramp’s Accounting Automation, Corporate Cards, Expense Management, and Mobile tools were adopted to simplify and centralize spend workflows.

With Ramp, Boys & Girls Clubs of America automated expense reporting, coding, and accounting, while also gaining a mobile app and a real-time UKG integration that fit into its existing tech stack. The results included a smoother rollout, faster reimbursement times dropping from weeks to 1–2 days, and 40 hours saved per month for the finance team, plus 10 additional hours saved monthly through the UKG sync. Ramp helped the organization improve visibility over spend and free up more time for mission-critical work.

Boys & Girls Clubs of America

Jason Penegar

VP Controller