Case Study: Science World achieves paperless, remote-ready AP and major cost savings with Quadient AP by Beanworks

Science World Uses Beanworks to Future-Proof its AP

Science World, Vancouver’s waterfront science centre, faced a paper‑driven accounts payable (AP) process that produced more than 250 invoices a week, overflowing filing cabinets, and difficulty getting approvals or accessing records remotely during the pandemic. To modernize and future‑proof AP, Science World implemented Quadient AP by Beanworks’ cloud AP automation (Beanworks).

Quadient AP by Beanworks delivered searchable, cloud‑based invoice management with one‑to‑one reconciliation to Sage 300, electronic payments (EFT/ACH), and configurable remote approval workflows. As a result, Science World now accesses AP documents and runs audits remotely, completed its annual audit from home for the first time, reduced check‑mail risk, cut postage and labor costs, and — by Beanworks’ efficiency — avoided the need for a second AP position while handling 250+ invoices weekly.

Science World

Bonnie Henry

Provincial Health Officer