Case Study: Athabasca Catering achieves 30‑second expense reconciliation and a paperless AP with Quadient AP by Beanworks

Reconciling expenses now takes 30 seconds – Athabasca Catering’s Expenses Transformation

Athabasca Catering, which feeds over 400 people daily at construction and mining sites, struggled with a paper-based expenses process that became unworkable during the COVID-19 shift to remote approvals. To address this, Athabasca implemented Quadient AP by Beanworks, using its AP automation expenses module so site staff could capture receipts via mobile and managers could approve claims without being in the office.

Quadient AP by Beanworks deployed a paperless AP solution covering expenses, invoices and POs, adding mobile receipt capture, remote approvals and purchase controls. The change cut paper spend by about 75%, reduced printing/copying from $400 per month to $100 per quarter, slashed AP data-entry time by 60%, and made reconciling expenses take roughly 30 seconds while improving fraud detection and purchasing visibility.

Athabasca Catering

Robert Cremers

Director of Finance and Administration