Case Study: Lexington Country Club achieves faster, paperless invoice approvals with Quadient AP by Beanworks

Lexington Country Club gains control of AP processes with Quadient AP

Lexington Country Club, a 454‑acre private community in Southwest Florida, struggled with growing volumes of paper invoices that frequently went missing or piled up, delaying approvals and complicating year‑end closes. Controller Leslie King evaluated AP solutions and chose Quadient AP by Beanworks to store AP documents, track invoice progress, and integrate with their Jonas accounting system.

Quadient AP by Beanworks was implemented in about a week (vs. a planned month), with the vendor helping import GL numbers and set up separate entities for each property. The cloud‑based Beanworks solution eliminated paper, enabled remote approvals (e.g., a Treasurer approving invoices from a cruise), let King run emergency check runs after Hurricane Irma, and significantly reduced invoice approval delays and retrieval time.

Lexington Country Club

Leslie King

Controller