Case Study: Frenchman's Creek Beach & Country Club achieves duplicate-invoice elimination and AP automation with Quadient AP by Beanworks

How Frenchman’s Creek Beach & Country Club Eliminated Duplicate Invoices in AP

Frenchman's Creek Beach & Country Club, a luxury year‑round community in Palm Beach County, Florida, was struggling with a paper‑based accounts payable process that required 3,000–5,000 invoices to be handled manually in peak season and took about five minutes per invoice. Paper invoices were often lost, hard to locate, and easily entered twice, so the club selected Quadient AP by Beanworks for its deep understanding of their needs and its AP automation solution.

Quadient AP by Beanworks deployed its purchase order, invoice and payment modules, capturing invoice header data with 99% accuracy, automating roughly 75% of the AP workflow, flagging potential duplicate invoices, and providing digital audit trails plus mobile/web access and integration with Jonas Club Software. The result: duplicate invoices are caught or eliminated, invoice traceability and approval times improved, staff were freed from routine data entry, and remote approvals and audits became straightforward — all with measurable outcomes of 99% capture accuracy and ~75% process automation.

Frenchman's Creek Beach & Country Club

Bernadette Mukuka Ceant

AR/AP Manager