Case Study: Huntsville International Airport achieves AP automation and faster approvals with Quadient AP by Beanworks

How America’s “Best Small Airport” Took Off With Beanworks AP Automation

Huntsville International Airport (HSV), recently named “Best Small Airport,” faced a stretched, paper-based accounts payable operation: three staff processing over 600 invoices per month, roughly 50% of accountant time spent filing and retrieving invoices and about 40% of one staff’s week consumed by data entry, plus limited visibility across ~30 approvers and costly physical storage. To modernize AP, Huntsville selected Quadient AP by Beanworks to digitize invoices and automate purchase order and approval workflows.

Quadient AP by Beanworks implemented a cloud-based AP automation solution that centralized invoices, embedded approval rules (for example, routing invoices over USD $5,000 to the director), enabled remote approvals, and retained seven years of records in the cloud. The change eliminated bulky filing cabinets, reduced manual data entry and overtime, freed the three-person team from large portions of invoice processing so they could take on strategic work like business development, and delivered faster, more auditable approval workflows.

Huntsville International Airport

Donna Saunders

Financial Controller