Case Study: Midwestern University achieves 70% reduction in invoice processing time with PSIGEN Software

AP Department Reduces Invoice Processing Time by 70%

Midwestern University was struggling with rapid growth that left its accounts payable team overwhelmed—processing 2,000–3,000 invoices per month and spending excessive staff hours on manual data entry and billing tasks. Seeking a solution that would both extract invoice data automatically and write it into their back-office systems (Yardi and their document management system), they engaged PSIGEN Software and its PSIcapture product to streamline AP operations.

PSIGEN Software deployed PSIcapture’s classification and table extraction technologies to automatically classify scanned invoices, extract AP data and indexes, and write the information directly into Yardi while sending images and indexing data to the DMS. The automated workflow reduced overall invoice processing time by 70%—about 90 hours saved per month—allowing a single person to manage the workload and significantly improving efficiency and scalability.

Midwestern University