Case Study: Toyo Engineering achieves faster document search and streamlined data management with Proventeq

Toyo Engineering migrates 50TB to SharePoint Online with Proventeq

Toyo Engineering, a Japan-based engineering and construction consultancy, faced challenges with its inefficient legacy document management system, Shoka, which was built on Oracle UCM. The system suffered from content sprawl, storing disparate documents in inconsistent formats and outdated folder structures. To modernize and streamline its processes, the company partnered with vendor Proventeq for a migration to SharePoint Online.

Proventeq implemented a solution that included a custom connector to migrate data from the bespoke Shoka system. They restructured the content, removing redundant documents and standardizing formats before the full fidelity migration. As a result, Toyo Engineering successfully migrated over 50TB of data, achieving a more efficient and centralized system. This led to faster document search times and maintained complete business continuity throughout the process, with no disruption to operations.

Toyo Engineering