Case Study: Spartan Systems achieves a 96% reduction in proposal time with Proposify

Spartan Uses Proposify Automation Tools To Cut Proposal Time Down by 96%

Spartan Systems, a Tennessee-based full-stack agency, faced excessive waste in its proposal process—relying on Dropbox and Word caused delays and diverted time from client work. COO Gabe Weaver needed a solution with strong design/customization and smooth integrations, so the team adopted Proposify’s proposal automation tools, including themes, templates, reusable sections, and metrics.

Proposify was implemented across Spartan’s workflow with Harvest, Xero, Float, Realtime, Zapier, and Slack notifications to automate handoffs and tracking. The result: proposal turnaround dropped from about two weeks to a couple of hours (a 96% reduction), close rates improved, and Proposify became the central starting point for revenue creation and cash-flow management.

Spartan Systems

Gabe Weaver

Chief Operating Officer