Case Study: Utah State University achieves automated, unified budgeting and improved forecasting with Prophix Software

Stellar Budgeting Report Card for Utah State University

Utah State University, a large research university, struggled with inconsistent budgeting across its auxiliaries: each unit used different, legacy processes that prevented a single source of truth and made timely projection roll-ups difficult, often producing duplicated or missing results and flawed analysis. This fragmentation hampered the Finance team’s ability to produce reliable, comparative reports for decision-making.

By implementing Prophix, USU standardized and automated budgeting, forecasting and reporting across all auxiliaries, enabling unit-level budgets to roll up automatically and on-demand variance reports that compare actuals, budgets and projections. The change improved budget accuracy and timelines, gave auxiliary leaders line-item visibility and comment capability, and let Finance model monthly projections to support strategic decisions on housing, capital projects and Board approvals.

Utah State University