Case Study: American Conservatory Theater achieves streamlined scheduling and eliminates calendar versioning with Propared

American Conservatory Theatre - Customer Case Study

American Conservatory Theater (A.C.T.), a LORT A company producing 8 main-stage shows, a 35-show MFA program and steady rentals (about 200–300 unique events a year), struggled with fragmented scheduling: multiple Excel and Outlook calendars (including six separate calendars per main-stage show) that required repeated data entry and caused version confusion. A.C.T. adopted Propared’s calendar management software to solve this problem.

By moving to Propared, A.C.T. now enters scheduling data once and creates many filtered calendars from the same source, eliminating printed calendars and version mismatches while pushing updates to all subscribers. Propared’s responsive support (including Ryan and the team) has delivered new features the company requested; the theatre reports significantly reduced duplicate work and time spent producing schedules and plans to continue expanding Propared across its operations.

American Conservatory Theater

Robert Hand

Associate Production Manager