Case Study: Catholic Education Commission NSW improves grant management with Professional Advantage's XMPro

Catholic Education Commission NSW cuts grant processing from hours and days to minutes with Professional Advantage

The Catholic Education Commission NSW (CECNSW), which administers over $2 billion in annual government grants for hundreds of schools, faced significant operational challenges. Its grant management processes relied on a bespoke application, numerous spreadsheets, and manual data re-keying, which were inefficient, error-prone, and lacked integration with its core financial system. CECNSW engaged vendor Professional Advantage to find a solution that would provide a single source of truth, increase visibility for stakeholders, and align with its IT strategy.

Professional Advantage implemented the XMPro iBOS platform to create a centralized Program Grant Management solution. This system automated and integrated the entire grants process, eliminating manual reconciliations and providing a web portal for full transparency to dioceses and schools. The results included substantial productivity savings, the reduction of key process durations from days to minutes, and a higher integrity of transactions, ultimately allowing CECNSW to manage grants more effectively than previously possible.

Catholic Education Commission NSW