Case Study: Databricks achieves up to 35% SaaS cost reduction with Productiv’s SaaS Intelligence Platform

Databricks Cuts SaaS App Cost up to 35% with Productiv’s SaaS Intellignece Platform

Databricks, a rapidly growing, cloud-native data and AI company with more than 3,000 employees and a 100% SaaS-based environment, struggled to manage 300+ SaaS apps from spreadsheets: purging unneeded licenses was difficult, onboarding/offboarding was slow, and SaaS contracts often evaded Procurement. To address this, Databricks deployed Productiv — specifically the Productiv SaaS Intelligence Platform with the Productiv AppCenter and Productiv license management — to gain visibility and control over app usage and procurement.

Productiv delivered automated provisioning/deprovisioning, license assignment by team/role, and analytics-driven governance, enabling Databricks to avoid buying extra Zoom licenses for a year and to proactively remove unused seats. With Productiv’s platform Databricks achieved measurable savings: a 35% reduction in Zoom costs ($110K), $26K (24%) saved on DocuSign, and $55K (35%) cut in Asana licensing (removing ~200 of 600 users), along with faster workflows and stronger procurement control.

Databricks

Mike Hamilton

VP of IT