Case Study: St. Anthony High School achieves paperless purchasing and real-time budget visibility with Procurify

How St. Anthony High School Said Goodbye to Paper Purchase Orders

St. Anthony High School, a 100‑year‑old Catholic school in Long Beach, faced slow, paper‑based purchasing and on‑premise accounting systems that left department heads without real‑time budget visibility and created manual, error‑prone workflows. Paper POs, physical signatures, and QuickBooks Desktop meant invoices weren’t reliably tracked to purchase orders and remote work was impossible, prompting the business manager to modernize the process.

The school moved to Procurify and cloud accounting (QuickBooks Online), implementing automated approvals, custom dollar thresholds, and request‑level budget tracking tied to account codes. The change eliminated paper POs, gave managers real‑time budget visibility, reduced manual work (checks dropped from ~200 to ~100 per month), and enabled remote approvals—freeing staff to focus on higher‑value tasks and improving purchasing controls.

St Anthony High School

Joe Garrow

Business Manager