Case Study: North Queensland Cowboys achieve streamlined purchasing and real-time budget control with ProcurementExpress.com

North Queensland Toyota Cowboys vs Paper Based Purchase Order System

North Queensland Cowboys, a National Rugby League club, were constrained by a paper-based purchase order system using pre-numbered PO books held and signed out by finance. CFO Michael Gilbert chose Procurementexpress.com to replace the manual process with an electronic, cloud-based purchase order solution to improve efficiency and modernize purchasing.

Procurementexpress.com provided a simple, mobile-accessible PO system with online approvals, photo attachments, and easy data export to accounting, enabling staff to submit orders without waiting for in-office sign-offs. The vendor’s solution eliminated multiple PO copies, delivered live "to the minute" budget vs. actual feedback for better decision-making, and made onboarding straightforward—improving timeliness and visibility across the club’s purchasing.

North Queensland Cowboys

Micheal Gilbert

CFO