Case Study: Oliver Retreads achieves paperless, time-saving purchasing and cost savings with ProcurementExpress.com

How to Retread Your Purchasing Process

Oliver Retreads — led by GM/CFO Lehan van Rooyen — operates retreading factories that were using a paper-based purchasing process (Pastel plus triplicate order books), which caused lost delivery notes, mismatched order numbers, pricing errors, heavy admin (about 1.5 order books/month ≈ R100/month) and occasional unapproved spend up to R50,000–R80,000. Procurementexpress.com was introduced as an online purchase-order solution to address these challenges.

Procurementexpress.com implemented a paperless PO system with online approvals, centralized documentation and the ability to attach delivery notes or photos at receipt, aiming to eliminate match-up errors, speed approvals and reduce phone follow-ups. Oliver Retreads expects immediate savings in admin and paper costs (~R100/month), fewer urgent calls (lower phone bills) and a reduced risk of uncontrolled orders up to R50,000–R80,000; Procurementexpress.com will measure outcomes in a planned six-month follow-up.

Oliver Retreads

Léhan van Rooyen

GM and CFO