Case Study: WE Inc. automates payroll and saves the equivalent of a full-time hire with PrimePay

Automating Complex Payroll Processes Enables Nonprofit to Focus on Empowering the Underemployed

WE Inc., a Birmingham-based nonprofit that provides vocational training and rehabilitation services, faced a staffing and payroll crisis after a long-time accounting employee retired and the budget didn’t allow a replacement. Manual data entry for productivity-based pay, time-consuming W-2 and quarterly tax preparation, limited employee access to forms, and complex reporting threatened continuity and stretched the finance team thin. To address this, WE Inc. turned to PrimePay, adopting PrimePay Payroll in 2016.

PrimePay automated payroll processing, W-2 distribution, quarterly returns, and reporting, giving WE Inc. easy access to forms and scalable processes for summer hires (typical headcount 40–60, nearly double for six weeks). The solution reduced manual entry and human error, enabled multiple staff to run reports, and — according to Director of Finance Debbie Richards — saved the organization the equivalent of one full-time hire while providing continuity to the accounting department.

WE Inc.

Debbie Richards

Director of Finance