Case Study: the Royal College of Nursing reduces data loss risk with Preservica Preserve365

Royal College of Nursing boosts record transfers 4x with Preservica

The Royal College of Nursing faced a significant data loss risk after implementing a blanket four-year deletion policy in Microsoft 365 to manage storage. With rapid, ungoverned growth in Teams and SharePoint and legacy drives nearing capacity, their small archives team struggled with manual, unsustainable processes for preserving long-term records. They turned to Preservica and its Preserve365 solution to address these challenges.

By implementing Preservica's Preserve365, the RCN embedded automated archival workflows directly into Microsoft 365. This solution replaced manual transfers with a simplified, defensible process. Results included a fourfold increase in record transfers within the first two quarters, a 50% rise in user participation, and significantly reduced data loss risk through scalable, automated digital preservation.

The Royal College of Nursing