Case Study: Public Schools Authority improves compliant records management with Preservica Preserve365

Public Schools Authority secures 30-40 years of records with Preservica

The Public Schools Authority, a large public school district, faced challenges in managing digital records to comply with board-mandated retention policies. They lacked tools to protect against file format obsolescence and corruption, which was a critical concern for maintaining record integrity for FOIA requests and legal cases. To address this, they turned to Preservica and its product, Preserve365.

Preservica's solution embedded digital preservation directly into the district's existing Microsoft 365 and SharePoint workflows. This created a standardized process for departments to submit records to a central repository, where Preserve365 then automatically managed their secure archival and transfer. The results ensured full policy compliance, safeguarded institutional knowledge, and significantly improved the speed and efficiency of retrieving records for information requests and investigations.