Case Study: Kentucky Department for Libraries and Archives achieves robust provenance and metadata capture with Preservica

Kentucky Department for Libraries and Archives - Customer Case Study

The Kentucky Department for Libraries and Archives, represented by Branch Manager Glen McAninch, faced the growing challenge of preserving born-digital and digitized government records while retaining crucial provenance, context and metadata. Archivists struggled with incomplete custodial histories, inconsistent descriptive data from agencies, complex web and geospatial records, and the need to anticipate what future researchers will require to establish authenticity and context.

Using Preservica, Kentucky standardized accession metadata with templates that attach key provenance elements to every item, preserved organizational hierarchies and technical migration histories, and migrated descriptive records from DSpace. The approach—selecting a focused set of accession fields, capturing automated technical metadata, and harvesting linked web records—improved authenticity, contextual clarity and long‑term usability of archival holdings while streamlining accessioning for future research and legal needs.

Kentucky Department for Libraries and Archives

Glen McAninch

Kentucky Department for Libraries and Archives