Case Study: Capital City Public Charter School Streamlines Procurement and Eliminates Duplicate Payments with Precoro

How Capital City eliminated duplicate payments with procurement automation

Capital City Public Charter School (CCPCS), a PreK-12 public charter school in Washington, DC, struggled with a paper-based procurement process that was slow, error-prone, and hard to track. Employees manually filled out purchase orders, got physical signatures, and often lost or misplaced documents, which led to delayed invoices, duplicate purchases, and occasional late fees. To fix this, CCPCS turned to Precoro to digitize and simplify its procurement workflow.

With Precoro’s procure-to-pay platform, CCPCS implemented purchase request, purchase order, invoice, receipt management, automated 3-way matching, custom approval workflows, and centralized document storage. The result was a much faster process, with invoice checks and PO lookups taking about 30 seconds instead of hours or even a full week, plus fewer duplicate payments and no more lost paperwork. Precoro also helped the school support remote work and improve visibility across purchasing and approvals.

Capital City Public Charter School

Caroline Hickey

Business Associate