Case Study: Visible Music College achieves streamlined student administration, faster registration and grading with Populi

From Scraped-together to All Together Visible Music College and Populi

Visible Music College (formerly Visible School) is a small music and worship arts college in Memphis with roughly 100 students. Their IT director, Shane Flynn, was burdened by a patchwork of spreadsheets, home‑grown student information systems, paper course registration, and a time‑consuming grading process—and the college couldn’t afford traditional, high‑cost SIS software. They adopted Populi, a web‑based, fully hosted college‑management system designed for small and mid‑size colleges.

Populi implemented a two‑month rollout with data migration, support, and upgrades included in the monthly per‑student fee, and students and staff quickly adopted the system. Registration that once took days became a matter of minutes, and Populi’s integrated gradebooks eliminated a previously 20‑person × 8‑hour (160‑hour) manual grade‑reentry task, dramatically cutting time and errors. Populi also provided secure off‑site backups, freed local server capacity for large student media files, and lifted a major administrative burden from the college.

Visible Music College

Shane Flynn

IT Director