Case Study: Sarnia FC achieves faster, scalable payment processing with Plooto

Sarnia FC scores significant time savings with Plooto

Sarnia FC, a longstanding soccer club in Sarnia, Ontario, needed a better way to manage a paper-heavy, time-consuming payment process for referees, league fees, and other expenses. Treasurer Beau Stonehouse, a volunteer accountant, was manually cutting over 150 checks a month and dealing with nonprofit requirements for double signatory approval, which made the workflow slow and cumbersome. The club turned to Plooto and its payment automation capabilities, including integration with Xero.

With Plooto, Sarnia FC phased in a digital accounts payable process that let conveners upload payment details via CSV for quick approval and processing. Plooto helped cut monthly payment work from hours to minutes, and in some cases got recipients paid up to four weeks sooner. Plooto also made the process scalable, repeatable, and compliant with nonprofit signatory rules, improving efficiency for volunteers and helping the club adopt a more sustainable financial workflow.

Sarnia FC

Beau Stonehouse

Treasurer