Case Study: Virginia Beach City Public Schools achieves over $5.2M annual savings and 90% faster procurement with Periscope Holdings' BuySpeed™

Virginia Beach City Public Schools Creates Easy Efficiency, Serious Savings with BuySpeed

Virginia Beach City Public Schools faced a sprawling, paper-based procurement process across 86 schools and more than 15,000 staff, with requisitions routed physically and rekeyed into multiple systems—often taking weeks to complete. To modernize purchasing, the district implemented BuySpeed™ from Periscope Holdings to replace its manual workflows and fragmented buying methods.

Periscope Holdings’ BuySpeed™ moved VBCPS to a web-based procure-to-pay platform, standardizing approvals, enabling punch-outs and blanket releases, and shifting spend to lower-cost procurement methods. The result: use of the costliest purchasing method fell 59%, use of the most cost-effective method rose nearly 15×, average requisition-to-purchase-order time dropped from almost seven days to about one-third of a day (≈90% reduction), and the district realized roughly $5.25 million in annual savings (2014 figures).

Virginia Beach City Public Schools

Kevin Beardsley

Director of Purchasing