Case Study: City of Tucson achieves dramatic procurement time reductions and $16,000 annual savings with Periscope Holdings' BuySpeed™ eProcurement Solution

Award–Winning City of Tucson Maximizes Its Purchasing Power

The City of Tucson, Arizona, faced a costly, time-consuming manual purchasing process tied to its financial management system: its centralized procurement team handled more than 5,000 annual requisitions, 9,200 purchase orders, and 550 contracts (over 3,100 direct orders), creating bottlenecks in requisitioning, vendor management and workflow. To modernize procurement, the City licensed Periscope Holdings’ BuySpeed™ eProcurement Solution.

Periscope Holdings implemented BuySpeed™ (rolled out in 2001), enabling 500+ internal users and 15,000 vendors for online requisitioning, workflow, web vendor registration, direct contract ordering, purchase orders and reporting. The solution cut average document processing times by 25%–99.9%, reduced requisition processing from 14 to 2 days, direct-release ordering from 28 to 1 day or less, purchase order processing from 28 to 14 days, and vendor registration from 28 days to under an hour, while saving about $16,000 annually on postage and paper; the City is also expanding to online PO delivery and G2B linking with Periscope Holdings.

City of Tucson

Marcheta E. Gillespie

Deputy Director of Procurement