Case Study: Visalia Unified School District achieves cost and workflow savings with PerfectForms

Visalia Unified School District - Customer Case Study

Visalia Unified School District, serving 27,000 K–12 students and 2,500 employees across 44 sites, faced mounting budget cuts and identified more than 100 paper-based administrative processes—many multi-part and costly—to replace. One frequently used print-shop form alone is issued over 15,000 times per year, costing more than $10,000, and labor accounts for roughly 85% of the district’s budget, so streamlining workflows was critical.

Visalia implemented PerfectForms, integrating it into the district network to convert paper forms to online workflows and automate approvals and distribution. The solution will be used by more than 2,400 users to replace over 100 forms, immediately cutting printing costs (about $10K annually for the print order process) and reducing labor, improving reporting and record-keeping, and delivering a fast return on investment through ongoing efficiency gains.

Visalia Unified School District

Al Foytek

Director Business Information Systems