Case Study: University of Salford achieves faster, compliant HR records management with Pearl Scan

University of Salford digitises HR files in 24 hours with Pearl Scan

The University of Salford's HR department faced significant challenges managing thousands of paper-based personnel files for its large workforce. Bulky filing cabinets slowed retrieval times, consumed valuable office space, and created compliance issues. To modernize its operations, the university engaged Pearl Scan to digitize its live HR records and implement the Halogen HR document management system.

Pearl Scan securely collected and scanned the HR files within 24 hours, applying OCR to make them fully text-searchable. The vendor then implemented its on-premise Halogen document management software, which provided secure, role-based access and powerful search capabilities. The solution delivered by Pearl Scan resulted in significant time savings for staff, improved compliance, reclaimed office space, and provided a future-proof system for digital HR processes.

University of Salford