Case Study: Cambridge University Press creates a digital document library with Pearl Scan

Cambridge University Press digitizes 200,000 contracts with Pearl Scan

Cambridge University Press, a prestigious academic publisher, faced significant operational challenges due to its reliance on a vast paper-based contract archive. Staff spent excessive time manually retrieving documents, and the physical storage consumed valuable office space while raising concerns over security and UK GDPR compliance. To address this, they engaged Pearl Scan for its bulk document scanning and digitisation services.

Pearl Scan implemented a comprehensive electronic document management system by scanning and indexing approximately 1.5 million pages of contracts. The solution provided instant, text-searchable access to documents, which drastically improved operational efficiency. The results for Cambridge University Press included significant space savings, reduced retrieval times from hours to seconds, enhanced security, and ensured regulatory compliance.

Cambridge University Press