Case Study: Archaius Creative achieves accurate pricing and a unified communication culture with Paymo

How Paymo Helped Archaius Creative Nail Their Pricing Policy and Create an Open Communication Culture

Archaius Creative, a Rancho Cucamonga–based video production studio, was under-charging clients and losing money because it had no reliable way to estimate project costs or track post-production work. The team relied on multiple scattered tools and verbal updates, which let details fall through the cracks and made it hard to manage client expectations. To solve this, Archaius Creative adopted Paymo and its core features (Time Reports, Files & Discussions, Project Templates).

Using Paymo, the studio created logins for the team, imported clients, built reusable project templates, tracked time against tasks, and assigned hourly rates so quotes could include real employee costs and profit. Paymo gave Archaius Creative clear time data that enabled tiered pricing (Fundamental, Standard, Expert), faster onboarding (transition in days), better budget monitoring, and cleaner client communication—resulting in improved profitability insights, more accurate quotes, and higher staff happiness while maintaining delivery timelines.

Archaius Creative

David Aguilar

Chief Executive Officer