Case Study: Kentucky Derby Museum achieves 95% faster payroll and frees 75% of HR time with Paylocity

Kentucky Derby Museum Scales Up for the Racing Season with Paylocity

Kentucky Derby Museum, a nonprofit adjacent to Churchill Downs with 92 staff and 240,000 annual visitors, struggled with seasonal hiring surges and error-prone HR systems. The Museum was using Paycor for payroll and HR but faced payroll/timeclock errors, manual workarounds, and slow support, so they selected Paylocity to provide a more reliable, modern HR platform.

Paylocity implemented Recruiting and Onboarding, Payroll and Time & Attendance (with geofencing), Integrations, Workflows & Documents, Community, Insights & Recommendations, and Surveys to automate workflows and improve accuracy. The result: payroll runs 95% faster, recruiting saves 10–15 hours per week during peak periods, the Director of HR freed up to 75% of her week, and manual errors and support delays were largely eliminated—delivering measurable time savings and better staffing for the racing season.

Kentucky Derby Museum

Ariel Murphy

Director of Human Resources