Case Study: Vital Records Control achieves 75% faster onboarding, automated reporting, and streamlined HR operations with Paylocity

How VRC is leveraging Paylocity to break away from legacy processes and grow their business

Vital Records Control (VRC), an information management company with 2,000 employees across 130 U.S. locations and a six-person HR team, was struggling with a legacy HRIS that couldn’t scale. Manual workflows, fragmented benefits systems, poor communication with a largely hourly workforce, and slow, unreliable reporting left HR mired in data entry and unable to provide strategic insights — so VRC selected Paylocity’s enterprise HR and payroll platform to modernize operations.

Paylocity led a full implementation (including data cleanup) and deployed modules such as Payroll, Benefits Administration, Recruiting and Onboarding, Community, Employee Self‑Service, and Insights & Recommendations. As a result, VRC cut onboarding time by 75%, saved two weeks on benefits administration, reduced customized reporting time by six weeks, lowered pay errors, improved companywide communication, and avoided a $60,000 LinkedIn cost — freeing HR to focus on strategic work.

Vital Records Control

Danielle Newson

Vice President of HR