Case Study: VinciWorks gains full spend visibility and control with Payhawk

VinciWorks takes control of spend with Payhawk across 90+ cards and three entities

VinciWorks, a UK-based compliance training and software company, faced a significant challenge with spend visibility and management. The entire business operated on a single shared corporate credit card, which disconnected from their accounting software Xero. This setup provided no visibility into who was spending what, made month-end reconciliation a manual nightmare, and left finance constantly chasing employees for receipts. They sought a better solution and turned to vendor Payhawk for its corporate cards and Xero integration.

Payhawk implemented a solution where each vendor and project received its own dedicated corporate card, instantly categorizing spend. Transactions, categories, and cost centers synced automatically into Xero, eliminating manual matching. Payhawk's auto-blocking features enforced receipt submission by blocking cards until employees uploaded documents. The results were restored visibility, the elimination of manual receipt chasing, and a streamlined month-end close. The cashback from their monthly spend covered the Payhawk subscription cost by the second month.

VinciWorks