Case Study: MDM Props saves £240K in quarterly VAT reclaims with Payhawk

How spend management helps MDM Props save +240K in VAT reclaims

MDM Props, a London-based arts and events fabrication company, was struggling with manual spend processes, disconnected card systems, poor cash flow visibility, and time-consuming receipt chasing. Before using Payhawk, missing receipts meant missed VAT reclaims, creating a major challenge for the finance team, especially with quarterly VAT bills reaching up to £240K.

Payhawk provided MDM Props with an all-in-one spend management platform including expense management, corporate Visa cards, accounts payable, and real-time reconciliation with Sage. With Payhawk, the team gained instant spend visibility, automated receipt capture and chasing, stronger card controls, and easier project-level coding. The result was 32 hours of manual finance admin saved each week, faster month-end close, improved compliance, and estimated savings of £240K per quarter in VAT reclaims, plus reduced credit card fees.

MDM Props

Uchenna

Finance Manager