Case Study: West Virginia University Foundation achieves accelerated invoice processing and major space savings with PairSoft

PairSoft Helps the West Virginia University Foundation Accelerate Funds Distribution

The West Virginia University Foundation, which raises more than $100 million annually for scholarships and programs, struggled with a paper‑based disbursement process that required its three‑person team to review over 1,200 invoices and 800 credit card transactions per month. Hardcopy records filled roughly 20 file cabinets and created processing delays and inefficiencies until the Foundation adopted PairSoft’s document management solution integrated with The Financial Edge by Blackbaud.

PairSoft digitized invoice workflow and integrated with the Foundation’s accounting system, cutting the invoice review and payment cycle from an average of 26 days to under 5 business days, shrinking document search times from minutes or hours to seconds, and reducing annual paperwork from 20 file cabinets to two drawers—freeing office space and allowing staff to focus on transactions and vendor service. PairSoft’s solution therefore delivered measurable time savings, space reduction, and improved operational efficiency.

West Virginia University Foundation

Renee Allison

Senior Director of Disbursement Services