Case Study: Excelsior College achieves faster invoice approvals and streamlined audits with PairSoft

Pairsoft Gives Excelsior College a Better Way to Handle Invoices and Audits

Excelsior College, a private non-profit with campuses in Albany, NY and Washington, D.C., processes about 25,000 invoices annually in Microsoft Dynamics GP and struggled with slow, untrackable paper approvals and time-consuming annual audits. To streamline workflow and integrate with GP, Excelsior turned to PairSoft’s electronic invoice imaging and approval solution.

PairSoft delivered 24/7 electronic invoice routing, an “Approve” workflow with daily reminder emails, and vendor-record pop-ups that surface attachments, making audit retrieval immediate. The results: data entry for 10 invoices fell from 15 minutes to 7, approvals dropped from about one week to two days, file storage was cut by 50%, and weekly interoffice envelopes fell from 50 to 20 — all while maintaining Microsoft certification via PairSoft.

Excelsior College

Tom Weaver

Financial Systems Manager