Case Study: The Club at Admirals Cove achieves 99.7% faster invoice processing with Ottimate

How The Club at Admirals Cove Transformed AP with Ottimate’s AI-Powered Automation

The Club at Admirals Cove, a private country club community in Jupiter, Florida, was processing about 2,500 invoices a month with a heavily manual, paper-based accounts payable workflow. The finance team struggled with slow invoice capture, hand-keyed data entry, statement reconciliation, and delays in getting director approvals, which created timeliness, accuracy, and month-end close challenges. They turned to Ottimate for AI-powered invoice and payment automation.

Ottimate implemented an end-to-end AP solution including invoice processing, statement reconciliation, and VendorPay for payments. With AI-driven capture, automated coding, and electronic approval routing, The Club at Admirals Cove cut invoice processing from around 24 hours to under five minutes, a 99.7% improvement. The company also reduced check-related costs, gained more visibility into AP, and used ACH and virtual cards to speed vendor payments while earning rebates.

The Club at Admirals Cove

Bruno Velasquez

Accounts Payable Coordinator